With the explosion of Digital cameras, digital video recorders, iTunes, MP3 players, Youtube and more, storage of digital media is going to be very important, if not downright critical. How many people do you know who really backup what digital media files they have? It doesn’t need to be photos or videos. I know this entry is filed under Photography but digital media can mean documents and spreadsheets as much as photos and video. It can also be your digital audio collection.

Primarily, the backup we’re talking about is just a second copy of your information somewhere else. Where? Well, anywhere other than your PC is good. I don’t agree much with same PC backup (and generally, many users can’t tell the difference between physical drives and partitions, etc). So the question is where and how to store the backup.
WHERE?
The most simple location is probably very ubiquitous, the USB drive (aka thumb drive, usb stick, etc, etc). With drive capacities at 32Gb and beyond, and at affordable prices, it makes is ideal for users with limited amount of information. My parents for one can do with a 4gb USB drive. If you have more stuff to backup, get a portable or external hard drive. Here are some that I know of that users have had good experiences with: Western Digital MyBook Essentials or Seagate FreeAgent Go if you want something portable. For larger disk capacity, Western Digital Essential, Home or Studio or Seagate’s FreeAgent Xtreme make good buys. For heavier disk storage and on a networked environment (like me), you can go with a Network Storage Appliance (NAS). I recommend QNAP’s TS-209 or Synology’s DS-207. Those on a tighter budget can opt for DLink’s DS-323 or single drive versions of the QNAP and Synology models I mention previously. However, those require a bit more know-how to setup and manage. Me, I run a custom built NAS which is actually a dual-core box (speed doesn’t matter) with 8-SATA disk ports (these matter, RAID is not required) and 4GB RAM (this also matters). Read the full entry to see how it is setup.
HOW
This is as important as where because if you don’t store your backup properly, you’d find yourself in trouble when you need the backup. Generally, most people can get by with weekly or even monthly backups. We aren’t large corporations needing daily or hourly backups so a week or so is good for 99% of home users. Some probably can get by with once a month. If using a portable hard drive, make sure you keep that in a safe place. I’m not going into backup software but because I don’t use them myself — primarily, my goal is to mirror (copy all) the data across to another disk. I use Acronis TruImage to backup the system drive but applications can be re-installed, data can’t so my focus here is on data. Firstly, ensure your data is stored logically and in an organized drive. This makes backing up easy. My favorite tool is robocopy. It works very reliably, and the ability to monitor folders for changes is invaluable. I use robocopy to copy from my network PCs directly to the backup server regularly. If you want a prettier utility, there’s Allways Sync.
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